How to Insert a PDF File in an Excel Sheet

Microsoft Excel allows us to represent data in a uniform way. We can show complex data in the form of charts or tabular format. Suppose, you have a list of products that you want to share along with the product description and specifications. Then using Excel would be a great help. Thinking how it can be done? Let me tell you that. Say, you have the details of the product in a PDF File, and then having the product names in one column and the respective PDF files in another column would solve the problem. So, in this article, I will let you know how to insert a PDF File in an Excel sheet.

Insert PDF File in Excel Sheet

Go to the ‘Insert’ tab and under ‘Text’ group click on ‘Object’. You will see an ‘Object’ dialog box being opened.

click object

In the ‘Object’ dialog box, under ‘Create New’ tab select Adobe Acrobat Document from ‘Object type’ dropdown. You need to have Adobe Acrobat installed on your system to see it on the list.

Insert PDF File in Excel Sheet

You will see all other installed software which would help you to open and read PDF files. Make sure that you check the option ‘Display as icon’.

Click Ok and this would open the dialog box. Select the PDF File which you want to insert in an Excel and click ‘Open’. This will open the PDF file by default and you need to close it.

Now, the PDF File has been inserted into an Excel sheet as an object similar to a chart or any shape. We can drag it or resize it as we want. Repeat same steps to insert more PDF files into the sheet.

Adjust the inserted PDF File with the Cell

Resize the PDF File such that it fits in the cell perfectly. You can see that inserted PDF file does not hide, sort or filter with the cells. But there is a way to make sure it gets adjusted with cells.

Right-click on the inserted PDF File and select ‘Format Object’. If you have multiple PDF Files, then select all files, right-click and select Format Object.

select format option

The Format Object dialog box gets opened. Select ‘Properties’ tab and select the option ‘Move and size with cells’. Click ‘Ok’.

select move and size with cells

Now, if you filter, sort or hide cells, then the PDF File will also do the same.

Rename the Inserted PDF File

If you see, inserted PDF File has the default name as ‘Adobe Acrobat Document’. You can give the required name to the PDF file.

To rename the file, right click on the PDF File and select ‘Convert’ option.

select convert option

In the Convert dialog box click ‘Change Icon’.

change icon

In the ‘Caption’ text box, give the name you want to give to the inserted PDF File and click ‘Ok’.

rename the pdf file

Now, you can see the new name given to the PDF File.

PDF File with the new name

Thinking of doing the same in Microsoft Word? Then, take a look at the how to link PPT or PDF objects in Word.

Posted by on , in Category Office with Tags
Sridhar is a Software Engineer who loves to stay updated with developments in the world of technology. He is fond of writing everything related to Internet, Computers and Mobile and Desktop Operating Systems.